Policies
Philosophy and Curriculum
The Center’s program provides each child with the opportunity to develop socially, emotionally, intellectually, and physically at a pace appropriate for each individual. The Center is designed specifically for children and their enrichment. Children are encouraged to examine, explore, and discover. Perceptual and motor developments are promoted by exposure and practiced use of specific materials and equipment. Children are given the opportunity to make choices yet learn to function with a degree of structure. Children’s development is continuously assessed to ensure each child is provided a challenging and successful experience and is developing appropriately.
The Center uses the High Scope Philosophy and Creative Curriculum. They are considered by the State of Florida Department of Education as two of the most developmentally appropriate practices for young children. Both philosophies involve the use of “work centers” to provide a hands-on learning environment. Concepts are taught and practiced through materials in the centers and small group activities. Pre-reading and reading skills and language development are emphasized as well as number concepts and nature’s phenomena. Fine and gross motor skills and appropriate social skills are practiced continuously throughout the day.
Licensing
The Center meets or exceeds State and Local Licensing requirements and is inspected two to three times per year by the governing agencies. The preschool facility is licensed to accommodate up to 100 children at a time. Fire inspections occur annually by the County and emergency evaluation drills are conducted monthly. The Center is equipped with fire extinguishers and smoke detectors that are inspected monthly. Our fire alarm system is monitored by an external company. Our well water is tested monthly for bacteria as well as numerous other tests throughout the year for a variety of other potentially harmful chemicals that may be in Florida’s aquifer.
Accreditation
Lutz Learning Center has been accredited by NECPA since 2009. Florida recognizes this accreditation agency and qualifies us as a Gold Seal School.
Registration
The Center will reserve a child’s position when appropriate fees are paid and forms are completed and returned to the office. Please take the time to complete the forms thoroughly and read this entire parent manual. It is the Center’s responsibility to provide you with the regulations and procedures concerning our Center and your responsibility to read, ask questions, and adhere to the information provided. Notify the Center immediately of any changes regarding the information you have provided particularly contact information or persons authorized to pick up your child.
Referrals
There is no greater compliment than for you to refer your family and friends to Lutz Learning Center. We appreciate the trust you have placed in us. There is a bonus credit applied to your account when a child you referred has attended for one month. We appreciate your referrals.
Fees
At the time of registration the enrollment fee, first and last month’s tuition are due. Tuition is due even when your child is absent. Tuition is due on the 25th day of the month for the following month. Returned check fees will be charged and the Center may refuse to accept checks in the future. Full time rates pay for a maximum of 10 hours per day. Late pickup fees will be assessed when a child’s hours exceed 50 hours per week or when a child is picked up after the designated pickup time. Late payment fees will begin the second day an account is in arrears. The child will not be accepted for care beyond the time covered by the final month’s tuition on account.
Vacation Policies
Each preschool student that is continually enrolled can take one week vacation during the summer months. A credit equal to one week's tuition will be applied to your account when notice is given by the 25th for the upcoming month.
Orientation
Children receiving care outside the home for the first time often experience difficulty transitioning to the new environment. Prior to the first day of attendance, parents should visit the Center with the child to show the child around and meet the child’s teacher and classmates. Parents should talk with the child regarding things the child will do at school but should be careful not to build the child’s expectations out of proportion. On the first day of attendance the parent should accompany the child to the classroom and tell the child good-bye. Reassure the child of your love with a hug and kiss, tell the child when you will return. Encourage them to have fun and avoid a long drawn out goodbye. Teachers are trained to deal with children experiencing difficulty. Children are redirected and soon join the group. If parents follow this suggestion, the child will adjust within two weeks, often less. It is when the child realizes you will stay if he cries that he will cry each day. Call the school later for a status report if you like. We do not mind... often it is harder for parents to leave the child than for the child to leave the parent.
Communication
Each teacher sends out a newsletter monthly and has posted a time schedule and a copy of the weekly lesson plan in the classroom. Each teacher has an LLC email address for individual communication as needed.
Teachers are eager to share information about your child. Should you have questions or concerns, please keep in mind the teacher’s responsibility to the other children. We want to address your concerns but may need to schedule a conference to avoid disrupting the class. We have four conference weeks on our calendar to be sure we keep you apprised of your child’s progress but that is not to discourage conferences at other times. We value your input and want to do what is best for your child.
Staff
The qualities of the teacher are most important. Teachers are hired for their affect with children and their educational background, training and experience. Each staff member must complete First Aid and CPR classes, be screened through law enforcement files, receive training in recognizing child abuse and complete a minimum of 40 hours of State mandated course work. Most of our teachers have a Bachelor’s Degree and most are in the education field. At a minimum we require the Child Development Associate Credential or its equivalent or to be pursuing a degree in education. Annual in-service training is required. Additionally, all staff receive on-going training from management to ensure the Center’s philosophy and goals are being upheld. We maintain an excellent staff that enjoys what they do.
Grouping
The Center places children in groups based on developmental levels rather than chronological age. Attention span and motor skills are the primary determining factors for placement. The Center reserves the right to place each child in the group that will challenge but not frustrate the child regardless of the age of the child. The Center maintains a non-discriminatory policy in regard to enrolling students and hiring staff. The Center will accept children with disabilities to the extent our staff is able to meet the needs of the child without adversely affecting the group. Our goal is to positively accelerate each child’s intellectual abilities to their fullest potential.
Discipline
Most inappropriate behavior is due to a lack of understanding exactly what is expected. In most cases, a simple explanation is all that is required. Redirecting often resolves the conflict. If the child continues the inappropriate behavior the child is removed from the mainstream of the group. The teacher talks with the child about the inappropriate behavior and how the child is to behave when allowed to return to the group. The length of time away is relative to the age and attitude of the child. Lengthy time away is not effective and therefore is not used. Should a behavior problem continue, a parent conference will be scheduled and a behavior modification plan will be designed. Under no circumstances will a staff member yell at, humiliate, hit or spank a child. If a child’s behavior is so severe as to place the other children, staff, or the Center in jeopardy, the parents will be notified to pick up the child immediately. The Center reserves the right to suspend or withdraw any child whose behavior is not manageable.
Child Abuse
Every staff member is required by Florida law to report suspected child abuse or neglect. If there is any doubt in the mind of the staff a child is being abused or neglected the Child Abuse Registry will be called. It is not the Center’s responsibility to determine guilt or innocence but to report any suspected abuse.
Cleanliness
The Center strives to maintain a clean, healthy environment for children. The facility is cleaned daily. Mats, toys and equipment are sanitized on a regular schedule. Children are taught the responsibility of returning toys and equipment to their proper places. Children’s areas are labeled to facilitate this process. Children are required to wash their hands regularly, particularly before and after eating, after toileting, after being exposed to body fluids, upon coming in from outside, and after handling pets or other animals.
Diapers, Toilet Training and Spare Clothes
Parents are responsible for providing disposable diapers and any ointments, creams or powders and wipes required for children in diapers. Please bring in your supplies each Monday. Staff will let you know when you are running low on supplies. A fee will be assessed when your child uses the Center’s diapers or diapering supplies.
Toilet training will be provided at the Center when parents and staff agree the time is appropriate. Parental cooperation is imperative if training is to be successful. To maintain a sanitary center, children will remain in pull-ups until the teacher is confident the child is trained. Our policy requires the child to be accident free at school for two weeks prior to switching to underwear.
All children need a spare set of clothing in their cubbie as back-up for any type accident.
Nap Time
Naptime is scheduled after lunch for all toddler and preschool groups. Children rest on assigned mats and need a crib sheet and small blanket. Some children like to have a small pillow. A cuddly friend is sometimes desirable. Linens should go home each Friday for laundry. Please label all belongings and be sure they will fit in the cubbie. Children are not required to sleep but must rest quietly.
Nutrition
We firmly believe you are what you eat and want to instill proper nutrition habits for our children. We take great care in serving fresh fruits and vegetables and most of our food is made from whole foods. We are working hard to eliminate processed foods and choose organics when possible. Children enrolled in the early riser program will be provided breakfast if they arrive by 8:00 AM. Lunch is served between 11 AM and noon depending on the group. An afternoon snack is served mid-afternoon. Meals and snacks are designed to meet or exceed two thirds of the minimum daily requirements for children. Menus are posted each week in the foyer and on our webite's Parent Information page. Children will be encouraged to try new foods, but at no time will they be forced to eat. Food is not used as a punishment or reward. Notify the Center of any item on the menu that presents a problem for your child. Parents are responsible for providing substitutions and are required to sign an alternate nutritional agreement form if bringing substitutions. We are a nut free center.
Medical
Medical information must be provided at the time of enrollment for toddler, preschool age, and pre-k children. Each child should have a physical examination by a licensed physician or authorized agent of a Florida County Health Department every two years and a current immunization record. The Center’s policy regarding medical emergencies involves first contacting parents or those designated, when time allows. If time is of the essence, the Center must have permission to authorize emergency medical treatment. Parents are to assume the financial responsibility for such treatment. Parents will not hold the Center or its staff responsible for decisions made in good faith regarding medical treatment. Accident reports are generated on each injury and are to be signed by the parent or guardian. The Center maintains the report on file. The Center needs to be aware of any allergies and their symptoms and any handicapping conditions your child might have. Please keep this information updated.
Illness
We expect children to be able to participate in all our daily activities. If your child is not feeling well enough to actively participate please do not send them to school.
For the protection of all children, we cannot accept for care children who show the following symptoms:
1. A fever of 100 degrees or greater
2. Diarrhea or vomiting
3. A rash
4. Cloudy nasal discharge or discharging eyes or ears
5. Evidence of head lice including nits (regardless of treatment)
6. Other symptoms of a contagious disease
If the child shows symptoms of a contagious disease he should be kept at home and the condition reported to the Center. Strep throat, viral infections, infected ears and/or glands, mumps, chicken pox, scarlet fever, pink eye, impetigo, etc. are among those conditions categorized as “highly” contagious. If a child becomes ill during the day, he/she will be placed in the isolation area and the parents will be required to remove the child from the Center immediately. The Center is not licensed to care for ill children. Children sent home in a contagious state must remain out the next day at a minimum and until symptoms are no longer present. The Center will inform you of any known contagious disease exposure.
Medicine
The Center will dispense prescription medicine only when properly labeled and listed on the medication chart daily. The Center dispenses medication once mid-day so please adjust your child’s dosages accordingly. Prescription medications must be in original containers with original prescription label in the child’s name. Sample medications must be accompanied by a prescription from a doctor. Medication will not be given to suppress a fever nor will we administer over-the-counter medication without a doctor's note. Medication dosages, including over the counter medicine, cannot exceed label dosages or frequencies unless accompanied by a physician’s note. Medication must be current. Bug spray will be administered in the afternoon if needed. Please sign permission on the application form and provide your preferred spray.
Clothing
During the school year, dress children in our school’s uniform of our black polo with Logo and any khaki colored bottoms. An extra set of clothing should remain in the child’s cubbie at all times and does not need to be the uniform. Uniforms are not required during the summer program. Please label all belongings. The Center is not responsible for lost items. Children must wear closed toe, black shoes. Boots and sandals are prohibited; tennis shoes are preferable.
Birthdays/ Special Occasions/Celebrations
. We appreciate healthy snacks rather than typical party food. Coordinate this with your child’s teacher. Individual birthdays are acknowledged in the classroom and you may do something to celebrate your child’s special day by bringing in a game for the group to play, balloons for friends, come read a book or any other creative activity but no “sweets” please. We celebrate the major holidays (and anything else we can celebrate!) with parties and again healthy refreshments are appreciated. We want to teach children to focus a celebration on the event not junk food.
Traffic Flow
Please enter our driveway on the west side (closest to US 41). Park in the inside lane, closest to the building, if you will be brief. If you expect to be more than two minutes, park in the parking lot. Leave the outside lane open at all times so that others can get around you. Please do not drive across the lawn as it damages our sprinkler system. Cars left idling are dangerous and fill our building with fumes. When left unattended they are a violation of Florida law. Please be sure you adhere to child safety seat requirements. Children of any age are not to leave the building without an adult.
Pictures
From time to time pictures will be taken of children in the Center and may be submitted to the news media or published on our website’s facebook. Please notify us if this is a problem for your child. Additionally, we do “school pictures” in the fall, holiday pictures in winter, & spring pictures. They are professionally done and very reasonable.
Prohibited Items
Toys, weapons, candy, gum, expensive jewelry, bottles, pacifiers, coins, etc. may not be brought to the Center.
Visitation
We have a secure facility that requires biometric enrollment to access the building. Your visitation and observation are always welcome. Many of our parents and family members have special talents or backgrounds. We would appreciate the opportunity to have you share these with our children. We encourage you to visit with your child’s group, read a book, tell a story, or share your knowledge. If you wish to have time to talk with a staff member please make arrangements in advance. A parent conference form is available in the office. For the safety of our children, we want to know who our visitors are. Notify a staff member when you come in and when you leave.
Drop-off and Pick-up
The child must be signed in and out each day. Please bring the child into the building and release them to a teacher. Children will only be released to persons designated by the parent or guardian and identification will be verified. Please plan to arrive no later than 8:30 AM for our full day program. The Center closes promptly at 6 PM. If you need to arrange for someone other than those specified on the registration form to pick up please call us. If you must be late please call us. There is a late pick-up fee due at the time of late pick-up. After 6:00PM, please pay the staff member working overtime to care for your child.
Part Time Schedules
We limit part-time to a 5 days per week 8:30 AM-2:15 PM in the 2 years and up groups. The State’s VPK Program for 4 year olds pays for 8:30-11:30. Our Accelerated VPK Program runs from 8:30-2:15, M-F. Over the years we have learned children advance more rapidly when here every day. Routines are established that add to the children’s self assuredness. Friendships are formed with children who are consistent in attendance.
Public School Age Policies
The Center assumes your public school child will get on our bus unless you notify us differently. If the child does not arrive at our bus as expected we attempt to find the child. Because this is time consuming there is an additional charge when you fail to notify us of your child’s absence prior to the school’s dismissal.
Tuition covers early dismissal days and days public school is not in session and we are open. It does not include the days we are closed that public school is in session (Federal Holidays).
Enrichment Activities
Our afternoon activities include many opportunities for enrichment activities. We have four quarters (8 weeks each) offering numerous interest activities for our children ranging from soccer, art, drama and creative crafts to mention a few. The offerings change quarterly and some have additional charges.
Custody
Parents/guardians who have sole or shared custody and/or a time sharing of a child are required to keep a copy of the official court agreement on file at the Center. Please do not involve the staff in custody battles.
Both parties with custodial rights reserve the right to add designated individuals to be listed as an authorized pick-up for the child during their time sharing, unless otherwise stated. Any exclusions must be clearly defined in an official document by the court. This information will be available to the other parent/guardian if requested.
Problems
We want to partner with you to create an amazing childhood for your child. We will do our best to guide your child in a manner pleasing to you, however if we make a mistake please let us be the first to know. It is only through open, honest discussion that we can best meet your child’s needs. Discuss problems with your child's teacher first and then the director if you are not satisfied. Feel free to pass along any suggestions you feel will improve our program.
Withdrawal
The final month’s tuition deposit will be credited when the Center receives a written withdrawal notice prior to payment being due on the 25th of the prior month. If no notice is given, the final month’s tuition will be forfeited. All other tuition and pre-paid fees are non-refundable including but not limited to; Registration, Field Trips, Supplies, Loyalty Application and pre-paid tuition. The Center reserves the right to withdraw a child for the following reasons: a) non-payment, b) absence for one week without notification, c) inability to achieve a mutual understanding regarding problems, d) failure to maintain current health forms, e) excessive late pick-ups. Should a child re-enter after being withdrawn, a new application fee will be assessed.
Policy Changes
The childcare industry in the State of Florida is continuously undergoing change. Legislation has been passed that upgrade the requirements of staff working in childcare. Improvements to the childcare industry are always worthwhile however rarely come free. Factors such as staff raises and benefits combined with normal rates of inflation make the Center’s policies and rates subject to change as deemed necessary. Advanced notice will always be given.
Unusual Circumstances
Our Center will close for severe weather and other unusual circumstances such as acts of terrorism or unsafe conditions anytime Hillsborough County Government closes. If our school is not in session due to an unusual circumstance a recorded announcement will be on our phone system and posted on our app.
Your Opinion Counts
We are always eager to hear your thoughts and opinions about our program and regularly send out communications looking for your thoughts. We are your school and we want you to be involved.
Hours of Operation
The Center is open 7:00 AM to 6:00 PM, Monday through Friday.
Holidays
The Center will close the following Federal holidays:
Labor Day Martin Luther King Day
Columbus Day President’s Day
Veteran’s Day Good Friday
Thanksgiving & Friday after Memorial Day
The week of Christmas Day Fourth of July
The week of New Year’s Day
Lutz Learning Center reserves the right to make changes to the current policies and procedures at any time to assure the best interest of the children and the school are met.
The Center’s program provides each child with the opportunity to develop socially, emotionally, intellectually, and physically at a pace appropriate for each individual. The Center is designed specifically for children and their enrichment. Children are encouraged to examine, explore, and discover. Perceptual and motor developments are promoted by exposure and practiced use of specific materials and equipment. Children are given the opportunity to make choices yet learn to function with a degree of structure. Children’s development is continuously assessed to ensure each child is provided a challenging and successful experience and is developing appropriately.
The Center uses the High Scope Philosophy and Creative Curriculum. They are considered by the State of Florida Department of Education as two of the most developmentally appropriate practices for young children. Both philosophies involve the use of “work centers” to provide a hands-on learning environment. Concepts are taught and practiced through materials in the centers and small group activities. Pre-reading and reading skills and language development are emphasized as well as number concepts and nature’s phenomena. Fine and gross motor skills and appropriate social skills are practiced continuously throughout the day.
Licensing
The Center meets or exceeds State and Local Licensing requirements and is inspected two to three times per year by the governing agencies. The preschool facility is licensed to accommodate up to 100 children at a time. Fire inspections occur annually by the County and emergency evaluation drills are conducted monthly. The Center is equipped with fire extinguishers and smoke detectors that are inspected monthly. Our fire alarm system is monitored by an external company. Our well water is tested monthly for bacteria as well as numerous other tests throughout the year for a variety of other potentially harmful chemicals that may be in Florida’s aquifer.
Accreditation
Lutz Learning Center has been accredited by NECPA since 2009. Florida recognizes this accreditation agency and qualifies us as a Gold Seal School.
Registration
The Center will reserve a child’s position when appropriate fees are paid and forms are completed and returned to the office. Please take the time to complete the forms thoroughly and read this entire parent manual. It is the Center’s responsibility to provide you with the regulations and procedures concerning our Center and your responsibility to read, ask questions, and adhere to the information provided. Notify the Center immediately of any changes regarding the information you have provided particularly contact information or persons authorized to pick up your child.
Referrals
There is no greater compliment than for you to refer your family and friends to Lutz Learning Center. We appreciate the trust you have placed in us. There is a bonus credit applied to your account when a child you referred has attended for one month. We appreciate your referrals.
Fees
At the time of registration the enrollment fee, first and last month’s tuition are due. Tuition is due even when your child is absent. Tuition is due on the 25th day of the month for the following month. Returned check fees will be charged and the Center may refuse to accept checks in the future. Full time rates pay for a maximum of 10 hours per day. Late pickup fees will be assessed when a child’s hours exceed 50 hours per week or when a child is picked up after the designated pickup time. Late payment fees will begin the second day an account is in arrears. The child will not be accepted for care beyond the time covered by the final month’s tuition on account.
Vacation Policies
Each preschool student that is continually enrolled can take one week vacation during the summer months. A credit equal to one week's tuition will be applied to your account when notice is given by the 25th for the upcoming month.
Orientation
Children receiving care outside the home for the first time often experience difficulty transitioning to the new environment. Prior to the first day of attendance, parents should visit the Center with the child to show the child around and meet the child’s teacher and classmates. Parents should talk with the child regarding things the child will do at school but should be careful not to build the child’s expectations out of proportion. On the first day of attendance the parent should accompany the child to the classroom and tell the child good-bye. Reassure the child of your love with a hug and kiss, tell the child when you will return. Encourage them to have fun and avoid a long drawn out goodbye. Teachers are trained to deal with children experiencing difficulty. Children are redirected and soon join the group. If parents follow this suggestion, the child will adjust within two weeks, often less. It is when the child realizes you will stay if he cries that he will cry each day. Call the school later for a status report if you like. We do not mind... often it is harder for parents to leave the child than for the child to leave the parent.
Communication
Each teacher sends out a newsletter monthly and has posted a time schedule and a copy of the weekly lesson plan in the classroom. Each teacher has an LLC email address for individual communication as needed.
Teachers are eager to share information about your child. Should you have questions or concerns, please keep in mind the teacher’s responsibility to the other children. We want to address your concerns but may need to schedule a conference to avoid disrupting the class. We have four conference weeks on our calendar to be sure we keep you apprised of your child’s progress but that is not to discourage conferences at other times. We value your input and want to do what is best for your child.
Staff
The qualities of the teacher are most important. Teachers are hired for their affect with children and their educational background, training and experience. Each staff member must complete First Aid and CPR classes, be screened through law enforcement files, receive training in recognizing child abuse and complete a minimum of 40 hours of State mandated course work. Most of our teachers have a Bachelor’s Degree and most are in the education field. At a minimum we require the Child Development Associate Credential or its equivalent or to be pursuing a degree in education. Annual in-service training is required. Additionally, all staff receive on-going training from management to ensure the Center’s philosophy and goals are being upheld. We maintain an excellent staff that enjoys what they do.
Grouping
The Center places children in groups based on developmental levels rather than chronological age. Attention span and motor skills are the primary determining factors for placement. The Center reserves the right to place each child in the group that will challenge but not frustrate the child regardless of the age of the child. The Center maintains a non-discriminatory policy in regard to enrolling students and hiring staff. The Center will accept children with disabilities to the extent our staff is able to meet the needs of the child without adversely affecting the group. Our goal is to positively accelerate each child’s intellectual abilities to their fullest potential.
Discipline
Most inappropriate behavior is due to a lack of understanding exactly what is expected. In most cases, a simple explanation is all that is required. Redirecting often resolves the conflict. If the child continues the inappropriate behavior the child is removed from the mainstream of the group. The teacher talks with the child about the inappropriate behavior and how the child is to behave when allowed to return to the group. The length of time away is relative to the age and attitude of the child. Lengthy time away is not effective and therefore is not used. Should a behavior problem continue, a parent conference will be scheduled and a behavior modification plan will be designed. Under no circumstances will a staff member yell at, humiliate, hit or spank a child. If a child’s behavior is so severe as to place the other children, staff, or the Center in jeopardy, the parents will be notified to pick up the child immediately. The Center reserves the right to suspend or withdraw any child whose behavior is not manageable.
Child Abuse
Every staff member is required by Florida law to report suspected child abuse or neglect. If there is any doubt in the mind of the staff a child is being abused or neglected the Child Abuse Registry will be called. It is not the Center’s responsibility to determine guilt or innocence but to report any suspected abuse.
Cleanliness
The Center strives to maintain a clean, healthy environment for children. The facility is cleaned daily. Mats, toys and equipment are sanitized on a regular schedule. Children are taught the responsibility of returning toys and equipment to their proper places. Children’s areas are labeled to facilitate this process. Children are required to wash their hands regularly, particularly before and after eating, after toileting, after being exposed to body fluids, upon coming in from outside, and after handling pets or other animals.
Diapers, Toilet Training and Spare Clothes
Parents are responsible for providing disposable diapers and any ointments, creams or powders and wipes required for children in diapers. Please bring in your supplies each Monday. Staff will let you know when you are running low on supplies. A fee will be assessed when your child uses the Center’s diapers or diapering supplies.
Toilet training will be provided at the Center when parents and staff agree the time is appropriate. Parental cooperation is imperative if training is to be successful. To maintain a sanitary center, children will remain in pull-ups until the teacher is confident the child is trained. Our policy requires the child to be accident free at school for two weeks prior to switching to underwear.
All children need a spare set of clothing in their cubbie as back-up for any type accident.
Nap Time
Naptime is scheduled after lunch for all toddler and preschool groups. Children rest on assigned mats and need a crib sheet and small blanket. Some children like to have a small pillow. A cuddly friend is sometimes desirable. Linens should go home each Friday for laundry. Please label all belongings and be sure they will fit in the cubbie. Children are not required to sleep but must rest quietly.
Nutrition
We firmly believe you are what you eat and want to instill proper nutrition habits for our children. We take great care in serving fresh fruits and vegetables and most of our food is made from whole foods. We are working hard to eliminate processed foods and choose organics when possible. Children enrolled in the early riser program will be provided breakfast if they arrive by 8:00 AM. Lunch is served between 11 AM and noon depending on the group. An afternoon snack is served mid-afternoon. Meals and snacks are designed to meet or exceed two thirds of the minimum daily requirements for children. Menus are posted each week in the foyer and on our webite's Parent Information page. Children will be encouraged to try new foods, but at no time will they be forced to eat. Food is not used as a punishment or reward. Notify the Center of any item on the menu that presents a problem for your child. Parents are responsible for providing substitutions and are required to sign an alternate nutritional agreement form if bringing substitutions. We are a nut free center.
Medical
Medical information must be provided at the time of enrollment for toddler, preschool age, and pre-k children. Each child should have a physical examination by a licensed physician or authorized agent of a Florida County Health Department every two years and a current immunization record. The Center’s policy regarding medical emergencies involves first contacting parents or those designated, when time allows. If time is of the essence, the Center must have permission to authorize emergency medical treatment. Parents are to assume the financial responsibility for such treatment. Parents will not hold the Center or its staff responsible for decisions made in good faith regarding medical treatment. Accident reports are generated on each injury and are to be signed by the parent or guardian. The Center maintains the report on file. The Center needs to be aware of any allergies and their symptoms and any handicapping conditions your child might have. Please keep this information updated.
Illness
We expect children to be able to participate in all our daily activities. If your child is not feeling well enough to actively participate please do not send them to school.
For the protection of all children, we cannot accept for care children who show the following symptoms:
1. A fever of 100 degrees or greater
2. Diarrhea or vomiting
3. A rash
4. Cloudy nasal discharge or discharging eyes or ears
5. Evidence of head lice including nits (regardless of treatment)
6. Other symptoms of a contagious disease
If the child shows symptoms of a contagious disease he should be kept at home and the condition reported to the Center. Strep throat, viral infections, infected ears and/or glands, mumps, chicken pox, scarlet fever, pink eye, impetigo, etc. are among those conditions categorized as “highly” contagious. If a child becomes ill during the day, he/she will be placed in the isolation area and the parents will be required to remove the child from the Center immediately. The Center is not licensed to care for ill children. Children sent home in a contagious state must remain out the next day at a minimum and until symptoms are no longer present. The Center will inform you of any known contagious disease exposure.
Medicine
The Center will dispense prescription medicine only when properly labeled and listed on the medication chart daily. The Center dispenses medication once mid-day so please adjust your child’s dosages accordingly. Prescription medications must be in original containers with original prescription label in the child’s name. Sample medications must be accompanied by a prescription from a doctor. Medication will not be given to suppress a fever nor will we administer over-the-counter medication without a doctor's note. Medication dosages, including over the counter medicine, cannot exceed label dosages or frequencies unless accompanied by a physician’s note. Medication must be current. Bug spray will be administered in the afternoon if needed. Please sign permission on the application form and provide your preferred spray.
Clothing
During the school year, dress children in our school’s uniform of our black polo with Logo and any khaki colored bottoms. An extra set of clothing should remain in the child’s cubbie at all times and does not need to be the uniform. Uniforms are not required during the summer program. Please label all belongings. The Center is not responsible for lost items. Children must wear closed toe, black shoes. Boots and sandals are prohibited; tennis shoes are preferable.
Birthdays/ Special Occasions/Celebrations
. We appreciate healthy snacks rather than typical party food. Coordinate this with your child’s teacher. Individual birthdays are acknowledged in the classroom and you may do something to celebrate your child’s special day by bringing in a game for the group to play, balloons for friends, come read a book or any other creative activity but no “sweets” please. We celebrate the major holidays (and anything else we can celebrate!) with parties and again healthy refreshments are appreciated. We want to teach children to focus a celebration on the event not junk food.
Traffic Flow
Please enter our driveway on the west side (closest to US 41). Park in the inside lane, closest to the building, if you will be brief. If you expect to be more than two minutes, park in the parking lot. Leave the outside lane open at all times so that others can get around you. Please do not drive across the lawn as it damages our sprinkler system. Cars left idling are dangerous and fill our building with fumes. When left unattended they are a violation of Florida law. Please be sure you adhere to child safety seat requirements. Children of any age are not to leave the building without an adult.
Pictures
From time to time pictures will be taken of children in the Center and may be submitted to the news media or published on our website’s facebook. Please notify us if this is a problem for your child. Additionally, we do “school pictures” in the fall, holiday pictures in winter, & spring pictures. They are professionally done and very reasonable.
Prohibited Items
Toys, weapons, candy, gum, expensive jewelry, bottles, pacifiers, coins, etc. may not be brought to the Center.
Visitation
We have a secure facility that requires biometric enrollment to access the building. Your visitation and observation are always welcome. Many of our parents and family members have special talents or backgrounds. We would appreciate the opportunity to have you share these with our children. We encourage you to visit with your child’s group, read a book, tell a story, or share your knowledge. If you wish to have time to talk with a staff member please make arrangements in advance. A parent conference form is available in the office. For the safety of our children, we want to know who our visitors are. Notify a staff member when you come in and when you leave.
Drop-off and Pick-up
The child must be signed in and out each day. Please bring the child into the building and release them to a teacher. Children will only be released to persons designated by the parent or guardian and identification will be verified. Please plan to arrive no later than 8:30 AM for our full day program. The Center closes promptly at 6 PM. If you need to arrange for someone other than those specified on the registration form to pick up please call us. If you must be late please call us. There is a late pick-up fee due at the time of late pick-up. After 6:00PM, please pay the staff member working overtime to care for your child.
Part Time Schedules
We limit part-time to a 5 days per week 8:30 AM-2:15 PM in the 2 years and up groups. The State’s VPK Program for 4 year olds pays for 8:30-11:30. Our Accelerated VPK Program runs from 8:30-2:15, M-F. Over the years we have learned children advance more rapidly when here every day. Routines are established that add to the children’s self assuredness. Friendships are formed with children who are consistent in attendance.
Public School Age Policies
The Center assumes your public school child will get on our bus unless you notify us differently. If the child does not arrive at our bus as expected we attempt to find the child. Because this is time consuming there is an additional charge when you fail to notify us of your child’s absence prior to the school’s dismissal.
Tuition covers early dismissal days and days public school is not in session and we are open. It does not include the days we are closed that public school is in session (Federal Holidays).
Enrichment Activities
Our afternoon activities include many opportunities for enrichment activities. We have four quarters (8 weeks each) offering numerous interest activities for our children ranging from soccer, art, drama and creative crafts to mention a few. The offerings change quarterly and some have additional charges.
Custody
Parents/guardians who have sole or shared custody and/or a time sharing of a child are required to keep a copy of the official court agreement on file at the Center. Please do not involve the staff in custody battles.
Both parties with custodial rights reserve the right to add designated individuals to be listed as an authorized pick-up for the child during their time sharing, unless otherwise stated. Any exclusions must be clearly defined in an official document by the court. This information will be available to the other parent/guardian if requested.
Problems
We want to partner with you to create an amazing childhood for your child. We will do our best to guide your child in a manner pleasing to you, however if we make a mistake please let us be the first to know. It is only through open, honest discussion that we can best meet your child’s needs. Discuss problems with your child's teacher first and then the director if you are not satisfied. Feel free to pass along any suggestions you feel will improve our program.
Withdrawal
The final month’s tuition deposit will be credited when the Center receives a written withdrawal notice prior to payment being due on the 25th of the prior month. If no notice is given, the final month’s tuition will be forfeited. All other tuition and pre-paid fees are non-refundable including but not limited to; Registration, Field Trips, Supplies, Loyalty Application and pre-paid tuition. The Center reserves the right to withdraw a child for the following reasons: a) non-payment, b) absence for one week without notification, c) inability to achieve a mutual understanding regarding problems, d) failure to maintain current health forms, e) excessive late pick-ups. Should a child re-enter after being withdrawn, a new application fee will be assessed.
Policy Changes
The childcare industry in the State of Florida is continuously undergoing change. Legislation has been passed that upgrade the requirements of staff working in childcare. Improvements to the childcare industry are always worthwhile however rarely come free. Factors such as staff raises and benefits combined with normal rates of inflation make the Center’s policies and rates subject to change as deemed necessary. Advanced notice will always be given.
Unusual Circumstances
Our Center will close for severe weather and other unusual circumstances such as acts of terrorism or unsafe conditions anytime Hillsborough County Government closes. If our school is not in session due to an unusual circumstance a recorded announcement will be on our phone system and posted on our app.
Your Opinion Counts
We are always eager to hear your thoughts and opinions about our program and regularly send out communications looking for your thoughts. We are your school and we want you to be involved.
Hours of Operation
The Center is open 7:00 AM to 6:00 PM, Monday through Friday.
Holidays
The Center will close the following Federal holidays:
Labor Day Martin Luther King Day
Columbus Day President’s Day
Veteran’s Day Good Friday
Thanksgiving & Friday after Memorial Day
The week of Christmas Day Fourth of July
The week of New Year’s Day
Lutz Learning Center reserves the right to make changes to the current policies and procedures at any time to assure the best interest of the children and the school are met.
